DBSN Accounting Privacy Policy

Dedicated Business Solutions Numeracy Accounting Inc.
Effective Date: Feburary 23rd 2026

1. Introduction

Dedicated Business Solutions Numeracy Accounting Inc. (“DBSN Accounting,” “we,” “us,” or “our”) is committed to protecting the privacy and confidentiality of personal information in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable Canadian privacy laws.

This Privacy Policy explains how we collect, use, disclose, and safeguard personal information through our website, dbsn.ca, and in the course of providing accounting services.

2. Information We Collect

We may collect the following personal information through our website and client interactions:

  • Full name
  • Email address
  • Phone number
  • Mailing address
  • Business name
  • Uploaded documents (including financial documents)
  • Information submitted through contact forms
  • Information provided during appointment booking
  • Information submitted through our secure client portal

We collect only the information necessary to provide accounting and tax services and to respond to inquiries.

3. How We Collect Information

Personal information may be collected when you:

  • Submit a contact form on our website
  • Book an appointment
  • Create or log into a client portal account
  • Upload documents through our secure systems
  • Communicate with us by email or phone

4. Purpose of Collection

We collect personal information for the following purposes:

  • To respond to inquiries
  • To schedule and manage appointments
  • To provide accounting, tax, and advisory services
  • To verify client identity
  • To comply with legal and regulatory obligations
  • To maintain proper business and financial records

We will not use your information for purposes other than those identified without your consent, unless required by law.

5. Legal Basis & Compliance (PIPEDA)

As a Canadian accounting firm operating in Saskatchewan, DBSN Accounting complies with PIPEDA. We collect, use, and disclose personal information only with appropriate knowledge and consent, except where otherwise permitted or required by law.

6. Data Retention

We retain client information and related documentation for seven (7) years, in accordance with professional and regulatory requirements applicable to accounting and tax practices in Canada.

After this retention period, information is securely destroyed or anonymized.

7. Disclosure of Information

We do not sell, rent, or trade personal information.

We may disclose personal information only:

  • To authorized service providers assisting in secure hosting, IT services, or client portal management
  • When required by law, court order, or regulatory authority
  • To the Canada Revenue Agency (CRA) or other government authorities as required to provide services

All third-party service providers are required to maintain confidentiality and protect personal information.

8. Security Safeguards

We implement appropriate administrative, technical, and physical safeguards to protect personal information, including:

  • Secure client portal access
  • Encrypted document transmission where applicable
  • Restricted access to sensitive information
  • Secure storage systems
  • Website security protocols (SSL/HTTPS)

While we take reasonable measures to protect personal information, no method of transmission over the Internet can be guaranteed to be completely secure.

9. Client Portal & File Uploads

Documents uploaded through our client portal are treated as confidential and are protected using secure access controls. Clients are responsible for maintaining the confidentiality of their login credentials.

10. Your Rights

Under PIPEDA, you have the right to:

  • Request access to your personal information
  • Request correction of inaccurate or incomplete information
  • Withdraw consent where applicable (subject to legal or contractual limitations)
  • File a complaint with the Office of the Privacy Commissioner of Canada if you believe your rights have been violated

Requests may be submitted using the contact information below.

11. Children’s Privacy

Our website and services are intended for individuals over the age of 18. We do not knowingly collect personal information from minors.

12. Updates to This Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements or business practices. The updated version will be posted on our website with a revised effective date.

13. Contact Information

If you have any questions regarding this Privacy Policy or your personal information, please contact:

Dedicated Business Solutions Numeracy Accounting Inc.
Unit 101, 53 Stadacona St W
Moose Jaw, SK S6H 1Z2

Email: dbsncpa@gmail.com
Phone: 306-308-663